TOGSA Board of Directors Elections

The Board of Directors of TOGSA manages the operations and property of the league. Board members are elected for one-year terms by the general membership of TOGSA, which includes the parents of all players, managers, and coaches. The Board of Directors typically meets a minimum of once a month during the year, except during the playing season when meetings are typically held every three weeks. Interested parties should contact tosecretary@togsa.org. 

Election Candidates and Open Positions 2023:

Officers and Duties

• President
1. Shall preside at all meetings of the membership, the BOD, and be an ex-officio member of all committees, except the nominating committee.
2. Shall coordinate and administer the rules, policies, and principles of TOGSA.
3. Shall be the spokesperson for the league, community, USA Softball, and all other governing bodies.
4. Votes to break ties.
• Vice President
1. Shall assist the President and in the absence of the President, assume the responsibilities of the President.
2. Shall coordinate Opening and Closing Day ceremonies.
3. Shall act as liaison officer for the league.
4. Shall become President upon the inability of the President to perform his or her duties.
5. Shall be responsible for securing field allocations for the league.
6. Shall be responsible for the Division Directors.
• Treasurer
1. Shall receive all monies for the league and deposit same in the name of TOGSA in a bank approved by the BOD.
   
2. Shall keep and maintain books and records in an orderly fashion.
3. Shall submit annual financial statements to the State of California at the end of the fiscal year.
4. Shall submit annual tax returns to federal, state and local authorities on a timely basis.
5. Shall give a report at each regular meeting of the BOD.
6. Shall investigate all accidents and write an accident report for league insurance purposes. Shall order and dispense all equipment for the league.
7. Shall coordinate all-league insurance.
8. Shall see that the league is incorporated as a non-profit corporation in accordance with the corporate laws of the state of California. The Treasurer will make sure that the proper paperwork is kept up to date.
9. Provide regular reporting on member past due status and ongoing collection efforts.
10. Oversee the financial stability of the TOGSA and the Snack Shack.
11. Segregate snack shack revenues from Umpire fees to avoid comingling of funds.
    
• Player Agent
1. Shall be Agent to all players in the league.
2. Shall investigate all grievances between players and team management.
   
3. Shall be responsible for league and USA Softball registration and selection, with the approval of the BOD and team personnel.
4. Shall complete all Manager and Board member background checks.
5. Shall submit all background checks to USA Softball as early as possible to allow for approval in time for Opening Day.
6. Shall keep a current file of all registration.
   
• Director of Rules & Ethics
1. Shall maintain, distribute, and update the TOGSA Constitution.
2. Will work with the President, and Division Directors to make rules consistent and available to Managers.
3. Shall assist the Coaching Director in the assembly and distribution of the Managers Handbook each season.
4. Shall act as an advisor and research questions pertaining to the rules of the league.
5. Shall act as parliamentarian and sergeant at arms at all meetings.
6. Shall lead investigation and due diligence on complaints or charges brought by the General Membership as they pertain to league code of conduct.
7. Shall appoint a sub-committee, composed of the BOD to receive, review and investigate unethical behavior, violations or abuses of the league and board rules, or violation of player or parent code of conduct. This committee will consist of a minimum of three members and a maximum of five members. The committee will present a recommendation to the voting BOD.
8. Shall dispense all USA Softball rule books.
• Umpire in Chief
1. Shall obtain and coordinate all youth and USA Softball umpires for TOGSA.
2. Shall see that all youth umpires are trained under USA Softball rules and regulations. Shall oversee that all non-youth umpires are certified with the USA Softball. This may include contracting with an umpire organization that oversees certification and scheduling of umpires.
3. Shall provide explanation and ruling on all questions regarding rules of the game.
• Secretary
1. Shall keep accurate records of proceedings and activities of all meetings of the General Membership.
2. Shall report minutes of the Board Meetings in an accurate and timely manner to the Board and the General membership.
3. Shall oversee the procedures of the voting of membership, count and certify the election results.
4. Shall maintain the league’s Master calendar.
   
• Division Director
1. Shall be the main source of information for all Managers and Coaches of their division.
2. Shall recruit Managers for all teams in their division.
3. Shall supervise tryouts and Draft Night for their division. Shall coordinate the All-Star voting and Award voting of their division.
4. Shall act as Division spokesman at all Board of Directors meetings.
5. Manage care and maintenance of Division fields
6. Enforce watering and dragging of fields after every practice
7. Schedule a monthly meeting with division managers and coaches.
8. Shall not have a child participating in their division.
9. Shall attend at least 2 games of each team within their division and attend playoff games.
• Communications and Marketing Director

1. Shall act as a liaison for TOGSA and the Press.
2. Shall be responsible for flyers and all advertising used in the recruitment of players.
3. Shall make every effort to promote the league name.
4. Shall follow through with letters of appreciation and distribute sponsor plaques or appropriate gifts at the end of the year.
   
5. Shall be responsible for updating the league's social media sites, such as Facebook.

• Field Maintenance and Equipment
1. Shall keep an accurate inventory of all equipment.
2. Shall be responsible for all aspects of TOGSA field maintenance.
3. Shall organize and supervise field maintenance days.
4. Shall act as liaison between TOGSA and the School District and Parks and Recreation personnel.
5. Shall inspect all playing areas regularly for hazards that could result in injuries to players, coaches, and spectators.
6. Shall be responsible for informing and training all coaches and managers in the proper care of TOGSA fields.
7. Shall order and dispense all equipment for the league
8. Shall schedule field preparation day/s in coordination with the Field Maintenance, Safety, and Equipment
• Uniforms, Awards, and Picture Coordinator
1. Shall order and dispense all uniforms for the league.
1. Provide samples and estimates of all uniforms including All-Stars by Player evaluations.
2. Provide sample sizes for players for fitting and ordering.
   
2. Shall order all awards for the league.
   i. Provide samples and estimates of all trophies including All-Star tournament trophies by Player evaluations

              3. Provide samples and estimates and artwork by February 1 for

1. Hit A Thon T-Shirts
2. Academic Sweatshirts
3. TOGSA merchandise

               4. Shall keep an accurate inventory of all uniforms.

               5. Shall distribute sponsor plaques or appropriate gifts at the end of the season.

• Fundraising Coordinator

1. Shall coordinate all sponsors for TOGSA.

2. Shall be in charge of all fundraisers.

3. Works with the Treasurer on fiscal matters

4. Shall follow through with letters of appreciation and distribute sponsor plaques or appropriate gifts at the end of the year.

• Tournament Director
1. Shall schedule All-Star tournaments for TOGSA participation.
2. Shall organize all aspects of TOGSA hosted tournaments.
   
3. Shall dispense All-Star tournament schedules.
4. Shall assemble a committee to assist in tournament planning activities.
5. Shall perform within established budget guidelines
• Scheduler
1. Shall develop and maintain all regular Spring Rec Ball season game schedules.
2. Shall develop and maintain the practice schedules and calendar of field use for all TOGSA Rec Ball, All-Star and Winterball teams.
3. Shall schedule field preparation days in coordination with the Director of Field Maintenance and Equipment.
4. Shall work with the Director of Coaching to schedule the various league clinics.
• Webmaster
1. Shall set up and maintain a Website that will be useful to the general membership as
   a source of league information.
2. Shall update schedules and standings on a timely basis.
• Auxiliary Team Parent

1. Shall be responsible to recruit, organize & supervise TOGSA volunteer auxiliary members.
2. Shall be responsible to recruit players.
3. Shall be responsible for the Team Parent checklist and meeting.
   
4. Shall support the Uniform and Awards Coordinator for end of the season trophies and awards.
5. Shall assist in league communication efforts.
   

• Director of Coaching

              1. Shall be responsible for training for all managers and coaches.

              2. Shall be responsible for conducting player clinics.
          i. Hitting
          ii.Fielding
          iii. Base Running
                 iv. Catching

3. Work with established pitching coaches to schedule player clinics

4. Coordinate pitching lessons for 6U and 8U players and establish player and parent contracts.

5. Shall be responsible for preparation of manager and player training materials.

• Snack Shack Coordinator

1. The Snack Shack will be a non-Board and non-voting position in years where the position is a paid position or is being compensated by the league in some manner. In years where the position is not being compensated, the Snack Shack Coordinator will be a Board position with voting rights.
2. When the position is being compensated, the compensation for the position will be evaluated prior to the beginning of each season.
3. Shall manage all aspects of the Snack Shack.
4. Shall develop a menu with pricing and profitability prior to Opening Day.
5. Shall report to the Treasurer.